Privacy Policy

Bellbowrie Motors is committed to safeguarding the privacy of individuals. This Privacy Policy sets out how Bellbowrie Motors manages personal information. It is structured as follows:

1. Personal information Bellbowrie Motors collects
2. Use and disclosure of personal information
3. Automated decision making
4. Cookies
5. Links to other websites
6. Marketing
7. Overseas transfers
8. Access and correction
9. Contacting Bellbowrie Motors and complaints
10. Changes to Privacy Policy

1. Personal information Bellbowrie Motors collects

The main types of personal information Bellbowrie Motors collects and holds are:

• contact and identification information for individuals seeking to buy or sell vehicles with Bellbowrie Motors such as name, date of birth, contact number(s), email address(es), residential and/or business address(es), demographic information (such as postcode, age, gender) and driver's licence details;
• vehicle and servicing details for Bellbowrie Motors's customers including vehicle registration, vehicle purchase details, service appointment bookings;
• finance details for Bellbowrie Motors's customers seeking finance such as financial, insurance or credit information, marital status, employment details and history;
• contact details for individuals working for Bellbowrie Motors's business partners and suppliers;
• information provided by an individual as part of a recruitment process such as name, contact details, prior employment history, qualifications, referee details and, if applicable, details for background checks; and
• other information provided by individuals while interacting with Bellbowrie Motors.

Bellbowrie Motors collects personal information in the course of running its business in a range of different ways, typically through:

• interactions with individuals (e.g. through any records Bellbowrie Motors keeps of telephone calls, or emails received, or messages sent to Bellbowrie Motors or posted on Bellbowrie Motors's pages on social media);
• Bellbowrie Motors's website;
• use of social media;
• employment applications;
• third party service providers; and
• provision of customer service and support.

Where practicable, Bellbowrie Motors collects personal information in connection with running its business directly from the individual concerned. On occasion Bellbowrie Motors may collect personal information from someone else such as when speaking to a referee for a job applicant or doing screening for onboarding a new supplier or customer.

2. Use and disclosure of personal information

Bellbowrie Motors stores personal information in electronic and paper form.

Bellbowrie Motors uses and discloses personal information as follows:

• to source vehicles and sell them to Bellbowrie Motors's customers and to provide other related services to customers such as vehicle servicing and assist with arranging financing to purchase a vehicle;
• to manage arrangements with Bellbowrie Motors's customers and prospective customers;
• to obtain products, services or information from Bellbowrie Motors's suppliers;
• to assess what vehicles a person may be interested in purchasing (e.g., based on the person's interests and other information Bellbowrie Motors knows about them);
• to operate and manage Bellbowrie Motors's website, social media and other communications and media channels;
• subject to applicable laws, to conduct marketing;
• for processing and assessing employment applications; and
• for such other purposes authorised or required by law.

It may be necessary to share personal information with organisations that provide products or services to Bellbowrie Motors. For example, Bellbowrie Motors may use third party service providers for the organisation of customer care, implementation of promotions, development of offers, communication and contact with customers, organization of events and for the purpose of obtaining advice and managing its affairs. Bellbowrie Motors also uses third party service providers for credit card processing/payment and for IT services (hosting services, database maintenance, etc.).

3. Automated decision making

Bellbowrie Motors uses computer programs to make decisions affecting a person's interests to offer products or services that could be of interest. This is typically done via AI Agents within website chat or SMS. The sorts of personal information Bellbowrie Motors uses in the operation of the computer program is browsing history on Bellbowrie Motors's websites, name, contact information, and other information you may input into Bellbowrie Motors's websites. The level of human oversight Bellbowrie Motors provides over these decisions is limited — responses and recommendations may be generated automatically, with human review available where a person requests it or where required for follow-up by Bellbowrie Motors's staff.

4. Cookies

Bellbowrie Motors uses cookies on its website. Cookies are small text files that are stored by the website user's browser when they visit a website. This identifies the browser used and can be recognised by Bellbowrie Motors's web server. Bellbowrie Motors may use cookies to associate a user with social media platforms and, if the user so chooses, enable interaction between the user's activities on Bellbowrie Motors's platforms and those social media platforms. Bellbowrie Motors's website also uses cookies to analyse website traffic and help provide a better website visitor experience. Website users can make certain choices about the use of cookies through their browser settings. However, if the user disables certain cookies, this may prevent the user from taking full advantage of Bellbowrie Motors's website.

5. Links to other websites

Bellbowrie Motors's website may contain links to third party websites. Bellbowrie Motors does not control or otherwise determine the privacy practices of these third party sites. To find out about their privacy practices, you should check their websites for their privacy policy, or otherwise ask them about their privacy practices.

6. Marketing

If you have received a direct marketing communication from Bellbowrie Motors and do not wish to receive these communications from Bellbowrie Motors in the future, just use the “unsubscribe” function in the email or SMS, or tick the opt out box on postal communications and return the mailed item to Bellbowrie Motors.

7. Overseas transfers

Bellbowrie Motors's website/s are hosted in Australia. On occasion, a third party service provider Bellbowrie Motors engages or that Bellbowrie Motors is instructed to provide information to may be outside of Australia however, the location of the third party would depend on the specific situation.

8. Access and correction

An individual may request access to or correction of any of the personal information Bellbowrie Motors holds about them by contacting Bellbowrie Motors during business hours on (02) 6656 8700 or via the contact page.

Bellbowrie Motors may require an individual making a request to verify their identity before processing their request.

Bellbowrie Motors will aim to respond to all requests promptly and within 30 days.

Bellbowrie Motors may refuse a request where permitted or required by law. Bellbowrie Motors will comply with any regulatory requirement to give reasons for its decision.

9. Contacting Bellbowrie Motors and complaints

If you have any queries, concerns or complaints about how Bellbowrie Motors handles your personal information please contact Bellbowrie Motors during business hours on (02) 6656 8700 or via the contact page. Bellbowrie Motors may require an individual making a request to verify their identity before processing their request.

Please provide sufficient details so that Bellbowrie Motors can understand the nature of your concern. In most cases, Bellbowrie Motors will ask that you put your request in writing.

Bellbowrie Motors takes all complaints seriously and will use reasonable endeavours to investigate and respond to a complaint in writing within 30 days of receiving the written complaint. If you remain unsatisfied by Bellbowrie Motors's response to your complaint, you may be entitled to refer your complaint to the Office of the Australian Information Commissioner.

• Phone: (02) 6656 8700
• Mailing Address: Cnr Pacific Highway & Halls Road, Coffs Harbour, NSW, 2450

10. Changes to Privacy Policy

Bellbowrie Motors may make changes to this Privacy Policy by posting the revised policy on its website. Please check back from time to time to review this Privacy Policy.